Assistant Director of Campus Events

Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.

AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples’ lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.

We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.

At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found here.

Position Purpose:

The Assistant Director of Campus Events supports learning by assisting the Community Relations department in the coordination of campus events. With the mission, vision, and core values of Aurora University central to the work, this position is an integral part of the Community Relations team and is a key member in helping achieve the university’s success.

Core Competencies:

Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. We empower our students to achieve lasting personal and professional success.
Handles all information with tact and discretion and recognizes the confidential nature of university business.
Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

Responsible for the planning, supporting, and executing quality campus events.
Coordinates event logistics including space reservations, set-up, audiovisual needs, and catering services for departments across campus.
Uses the 25LivePro reservation program and the Smart Draw event diagram program.
Addresses logistical issues that arise in the execution of events.
Works with outside vendors, as appropriate, and other university departments to coordinate various aspects of events.
Interacts effectively with the campus community, alumni, and community members.
Assists the event team members with pre- and post-special event set-up and/or takedown as needed.
Assists the Community Relations team with continuous process improvement for events management.
Maintains a high level of customer service.

Essential Job Requirements:

Education:

Bachelor’s degree is required or a minimum of three to five years equivalent significant experience, preferably in higher education.

Experience:

Demonstrated ability to set and achieve or exceed goals and the ability to consistently meet deadlines.

Skills:

Strategic thinking and orientation with the ability to identify and to solve problems.
The ability to deal with multiple projects and priorities simultaneously and the flexibility to deal with changing needs.
Strong interpersonal skills and the ability to work effectively with a wide range of constituents; the ability to develop and maintain strong relationships with internal and external audiences.
Willingness to work evenings and weekends for university sanctioned events.
Excellent oral and written communications skills.
Excellent computer skills, with a working knowledge of word processing, spreadsheets, and the internet.
The ability to work independently and as a member of the Community Relations team.
Strong enthusiasm, motivation, and drive.

Physical Requirements:

Ability to sit for long periods.
Ability to stand for periods.
Ability to move about campus.
Ability to use computer, telephone, email, and office equipment.
Ability to lift or move up to 25 pounds.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

To apply, please send resume, cover letter, and contact information for three references including name, telephone, and email address.

If you were referred by a current employee of Aurora University please include the name of the employee in your submission.

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
jobs@aurora.edu - email

Aurora University is an Equal Opportunity Employer.